Live
Invoices & quotes
VAT Act sequential numbering. VAT or non-VAT layouts. Recurring invoices, credit notes, statements. Quotes convert to invoices in one click.
Built for Namibia
Beautiful business.
Less admin.
BMS is the books for a Namibian small business: sequential invoices, NamRA tax drafts, payroll, clients and document signing — one workspace, hosted in Namibia.
No card. No setup fees. Namibia-hosted. Privacy-first.
This month
N$ 247,800
Invoices
14
Outstanding
N$ 38,200
VAT due
N$ 12,418
NamRA · VAT 2 due in 9 days
Period ending 30 Apr · draft ready
N$ 12,418 payable · PAYE return also drafted
Used fromWindhoekSwakopmundWalvis BayOshakatiRunduKeetmanshoopOtjiwarongoKatima MuliloLüderitzTsumeb
The system
One workspace. The actual Namibian books.
Not a global accounting template with Namibia painted on. BMS is built around VAT Act invoice numbers, VAT 2, PAYE, SSC, the VET levy and BIPA Beneficial Ownership — and it stays honest about what is live.
- 01
Quote, then invoice
Raise a quote, convert it in one click. Sequential numbers that meet the VAT Act, VAT or non-VAT layouts, recurring invoices, credit notes and customer statements.
- 02
Keep every client and every dollar
A file per client — deals, notes, documents. Log expenses with a category and VAT split so input VAT is ready for the next return. Upload bank statements to reconcile by hand.
- 03
NamRA, on a calendar
VAT 2, PAYE and provisional-tax drafts are generated for you. Monthly or bi-monthly VAT periods. Deadlines sit on a calendar so a filing does not slip.
- 04
Pay the team and sign the paper
Payslips with PAYE, SSC and the VET levy. Monthly PAYE return drafts, 13th cheque, PAYE 5 export. Sign NDAs, contracts and BIPA Beneficial Ownership — counterparties do not need a BMS account.
This month
N$ 247,800
Invoices
14
Outstanding
N$ 38,200
VAT due
N$ 12,418
Swakop Coffee Co.
INV-0148
N$ 4,800
Paid
Katutura Sparks
INV-0147
N$ 12,650
Overdue
Etosha Guest Farm
INV-0146
N$ 8,200
Sent
Independence Hair
INV-0145
N$ 1,950
Paid
For your kind of shop
See how BMS works for the way you actually work.
All featuresKatutura
Trades & services
The hard truth
Most Namibian businesses that close in year one don’t fail on the product. They fail because the admin closes them first.
65%
of Namibia businesses fail in their first year
Ready Accounting
90%
of SMB failures linked to poor tax compliance
Ready Accounting
N$ 52,800
a year — average cost of an accountant for a sub-$1m business
Accounting averages, Namibia
What’s in the system
Live today. Named correctly.
Core admin is live. Document signing and BIPA are new. We do not list WhatsApp, the Brain, or receipt-scanning as if they already ship.
Live
NamRA tax drafts
VAT 2, PAYE return and provisional tax — generated as drafts. Deadlines on a calendar. Monthly and bi-monthly VAT periods.
Live
Clients
A portfolio per client, capped only by your plan. Deal history, notes, documents and search across the lot.
Live
Expenses
Fast manual entry, category and VAT split, vendor tracking. Photo receipt capture is on the roadmap — not live yet.
Live
Payroll
PAYE, SSC and VET levy on every payslip. Monthly PAYE return drafts, 13th cheque, PAYE 5 export. Optional payslip emails.
Live
Team & bookkeeper
Owner, Admin, Bookkeeper and Viewer roles. Per-permission controls. Audit log on every change. Seats scale with the plan.
New
Document signing
Nine Namibian templates — NDAs, contracts, letters. Draw or type a signature. Clients sign on a link, no BMS account.
New
BIPA Beneficial Ownership
Guided declaration, kept on file, updated when ownership changes. Built for BIPA — not a generic form.
Live
Hosted in Namibia
Granular access. Audit log. Export as CSV. Your data stays yours.
On the way — and we’ll say so
Not live yet.
- 01Receipt photo OCR — snap a receipt, BMS extracts merchant, date, amount and VAT.
- 02Bank email parsing — forward bank notifications and BMS auto-matches payments to open invoices.
- 03WhatsApp send — invoices, payslips and reminders via WhatsApp Business.
- 04Accountant marketplace — get matched with vetted Namibian bookkeepers.
- 05The Brain — plain-English Namibian tax questions, with the rule cited, plus proactive reminders.
- 06Stitch bank sync — direct feeds from Bank Windhoek, FNB Namibia, Standard Bank, Nedbank Namibia.
For accountants
Manage all your clients in one place.
Invite your bookkeeper as a user today — Owner, Admin, Bookkeeper, Viewer. One login for every client you keep books for. A marketplace to get listed and matched with SMEs is on the way, not live yet.
10×
faster client wrap-up
- Sequential numbering
- VAT 2
- PAYE · SSC · VET
- BIPA
- NA-hosted
Three portals. Same engines.
BMS is one ledger with three doors. The business keeps the books. The accountant runs many companies from one login. The sponsor funds seats and sees impact — never the invoice lines.
- Business
- The company workspace. Tax invoices, clients, expenses, VAT 2 / PAYE / provisional tax drafts, payroll, signing and BIPA. How the business portal works
- Accountant
- A live practice suite. Multi-client books, NamRA and what’s due, month-end, ledger, files. The marketplace is not live. How the accountant portal works
- Sponsor
- Programmes, allocated SMEs, jobs and tax compliance. Privacy is enforced: no invoice lines, no bank, no payroll. How the sponsor portal works
Pricing
Honest pricing. No surprises.
Start free. Upgrade when the business grows. Cancel anytime.
Free
N$ 0
forever
The basics, with no expiry date.
- 1 user
- Unlimited invoices
- Tax calendar
- Manual reconciliation
Lite
N$ 100
per month
Full books for a one-person shop.
- 1 user
- Invoices, tax, expenses, payroll
- Document signing
- Recurring invoices
Solo
N$ 200
per month
For founders who work with a bookkeeper.
- 2 users
- Accountant / bookkeeper access
- Priority email
- Everything in Lite
Team
N$ 300
per month
A small office, one set of books.
- 5 users
- Phone support
- Onboarding call
- Everything in Solo
Add-on: auto bank sync via Stitch — N$ 49 / connected account / month (coming soon).
FAQ
Common questions
What is BMS, exactly?
BMS is a business-management system for Namibian SMEs. It is the invoices, the clients, the expenses, the NamRA drafts (VAT 2, PAYE, provisional tax), payroll (PAYE, SSC, VET levy) and document signing — in one workspace, hosted in Namibia.
Which banks does BMS work with?
Every bank in Namibia. Today you upload statements and reconcile by hand. Forwarding bank notification emails, and direct feeds from Bank Windhoek, FNB Namibia, Standard Bank and Nedbank Namibia via Stitch, are on the way.
I’m not VAT-registered. Is BMS for me?
Yes. Most SMEs sit below the VAT threshold. BMS treats you correctly: invoices use a non-VAT layout, and the system only shows obligations that apply to you — PAYE if you have staff, provisional tax if you are on it, BIPA if you need the declaration.
Do I still need an accountant?
Maybe — but you’ll need them less. BMS handles day-to-day bookkeeping: invoices, expenses, payroll drafts and tax calendars. Invite your bookkeeper as a user today. A marketplace to match you with a vetted Namibian accountant is coming.
Can I import from other software?
Yes for invoices, clients, and chart of accounts via CSV. Bank-statement formats from all major Namibian banks are supported.
What about my data?
BMS is hosted in Namibia. Granular access, an audit log on every change, export everything as CSV any time. Your data is yours — there is no lock-in.
Stop doing admin at 11pm.
Free for 30 days. No card. No setup. Be invoicing in under two minutes.